Club Meetings & Procedures

Meeting the minimum attendance requirement is your responsibility as a Rotarian.

Benefits of Attendance
1. Fosters fellowship among club members.
2. Provides opportunities to meet new people and reconnect with long-time friends.
3. Keeps you current on club, district, and Rotary International news and events.

Attendance Requirements
As explained in the Standard Rotary Club Constitution, each member needs to meet the following requirements:
1. Attend or make up at least 50% of your Rotary club meetings in each half of the year.
2. Attend at least 30% of your club's meetings in each half of the year. For example, if your club holds 26 regular weekly meetings in six months, you must attend at least 8 meetings.
3. A member may not miss or fail to make up four consecutive meetings.
4. You should be present for at least 60% of a club's meeting for it to count towards the attendance requirement. For example, you would need to be present for at least 36 minutes of a 60 minute meeting.

NOTE: Club members with 100% attendance on an annual basis will be recognized by the club for their achievement.

Attendance Credit / Make-up Meetings
There are many ways that you can still receive attendance credit if you cannot attend your club meeting. Attendance credit may be given to a member who misses a club meeting if, within 60 days before or after the missed meeting, the member meets one of the following conditions and reports to the club's secretary:

1. Attend at least 60 percent of the regular meeting of another Rotary club or a provisional Rotary club. Or, Is present at the usual time and place of another club's regular meeting and that club is not meeting. You can make up at any of the 29,000 weekly Rotary Club meetings being held throughout the world, which allows you to:

a. Meet a new group of Rotarians.
b. Observe how another club operates.
c. Share information about your club.
d. Make international contacts for club projects.

To find another club, use Rotary's online "Club Locator" ( Be sure to ask the club secretary of the visited club to sign a make-up card or note as proof of your attendance. A signed document ensures that your club gives you either a service credit (for attendance) or a meal credit (if you paid for a meal while attending.)

When attending a Rotary Club meeting outside of the district, it is traditional that a member exchanges a club flag with the host club. Members can obtain an EPAM Rotary flag from the Sergeant at Arms or President. Members bringing back a flag may add them to the club's collection which is displayed periodically.

2. Attend a meeting of a Rotaract or Interact club, Rotary Community Corps, or Rotary Fellowship.
Making up your meeting with a Rotaract club, Interact club, Rotary Community Corps, or Rotary Fellowship is a great way to explore and find out about these programs. To locate these meetings you can contact your:
a. Club leaders
b. District Rotaract committee chair
c. District Interact committee chair
d. District Rotary Community Corps committee chair
e. District Rotary Fellowships committee chair

3. You can also make-up meetings at one of the following district or RI meetings.
a. District conference
b. District assembly
c. District committee meeting (at request of the district governor)
d. RI Committee meeting
e. RI Convention
f. Rotary Institute

4. Participate in club-sponsored event or service project is a great way to support the service work of your club and make-up a meeting. Check with your club secretary to see if these or other club events may count as make-ups:
a. Club service project (such as Meals on Wheels, Park Cleanup, STRIVE, Bulletin writing, etc.)
b. Club-sponsored community event
c. Other meetings or events as authorized by the club board

5. Attend a club board or service committee meeting with authorization of the club board. Serving your club through holding a seat on the club board or in an assigned club committee can count as a make-up, if authorized by the board.

6. Participate in an E-club meeting for at least 30 minutes.

Attendance Exemption:

Attendance requirements are excused for a member’s protracted illness with approval by the Board.  Members can request a leave of absence for up to 12 months and would only need to pay dues and not cover meal costs during the leave. The Leave of Absence policy is posted online.

Attendance is excused for a senior active member who by adding the a) aggregate of the member’s years of age, and b) years of membership (in one or more clubs) is equal to 85 years or more.  Such member must notify the Club Secretary in writing regarding the desire to be excused and receive Board approval.   (Article 9, Section 3 of the Club Constitution)

Failure to meet Attendance Requirements
Failure to meet the attendance requirement may result in termination of membership, if the member fails to:
a. Attend or make-up at least 50% of club meetings in each half of the year.
b. Attend 30% of their own club's regular meetings in each half of the year.
c. Attend or make-up four consecutive meetings.
(Article 11, Section 4 of Club Constitution)