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Dear Prospective Rotary Program Speaker,

Thank you for your interest in the Eden Prairie A.M. Rotary Club. Here are a few guidelines to help you prepare for your presentation to our club.


1.   The Eden Prairie A.M. Rotary Club meeting is held on Tuesday mornings at Bearpath Golf and Country Club which is located at 18100 Bearpath Trail, Eden Prairie, MN 55347  

2.   Club members arrive by 7:30 a.m. and the meeting ends by 8:30 a.m.  We do a series of announcements and happenings for the first half hour or so of the meeting and then you are on.  Our club will provide an introduction for you and I would appreciate you sending me a brief biography by the Friday before.      


3.   If you would like to come earlier than 7:15 to set up any materials or equipment, please contact your club contact or me to make arrangements. You are welcome to enjoy a complimentary breakfast which is ready by 7:15 a.m., so come hungry.


4.   Please expect to speak for between 20 and 25 minutes beginning at about 8:00 a.m. It helps to leave a few minutes for questions at the end of your presentation.  The club president will signal you and/or stand up when there are 3 - 5 minutes remaining for you to speak.


5.   Please notify me (or your club contact) in advance if you have any special Audio Visual needs such as projector, DVD player, audio system, etc. If you send me a copy of your Powerpoint in advance, I can make sure it’s available and set up that day.  If the file is too big, a thumb drive that morning will work as well. 


6.   Please note that there is a podium from which to speak and hold notes. The microphone can be detached to allow you to move away from the podium.


7.   You may bring handouts or other materials to distribute to club members and guests if appropriate. Handouts may be placed on the tables or you can make them available after the meeting. Average meeting attendance is 50 people.


8.   If you are unable to make your scheduled appearance for any reason, please contact your club contact or me as soon as possible. We will provide a cellphone number in your confirmation email.


9.   Please note that our club membership of local business owners and professionals includes a mix of gender, race, socioeconomic background, religious and political affiliations.


Thank you for taking the time to be a part of the Eden Prairie A.M. Rotary program!

Mary Brown,

Speakers Committee Chair